This is a free Assistant Resume example that covers objectives and tips to gets you the best job. This professional resume template with action words will help you in writing perfect CV for the desired Assistant Job.
Assistant Job Description
- Answer telephones and transfer to appropriate staff member.
- Meet and greet clients and visitors.
- Create and modify documents using Microsoft Office.
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Maintain hard copy and electronic filing system.
- Sign for and distribute UPS/Fed Ex/Airborne packages.
- Research, price, and purchase office furniture and supplies.
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
- Setup and coordinate meetings and conferences.
- Maintain and distribute staff weekly schedules.
- Collect and maintain PC inventory.
- Support staff in assigned project based work.
- Other duties as assigned.
Sample Assistant Resume Template
Contact information
In this section you have to include your Name, current home address, Mobile telephone number, Landline telephone number and your personal email address which is currently used.
· Full name
· Present and permanent addresses
· Telephone numbers
· Email address
Professional or career objective
Your objective is the one that clearly underlines your aims and aspirations in that profession. For example a Management Graduate will have to write an objective which is concise and precisely speaks about his role that he wants to play in the Organization.
Sample Objective for Assistant
To obtain a responsible and challenging position with a progressive company where my work experience will have valuable application and utilization of my opportunity for advancement.
Career Achievements
If you have any major Career Achievements or any Appreciation then this is the section where they should be listed. For Example an Assistant can add his/her career achievements like,
- Coordinated heavy business and social calendar including benefit galas and fund raising events, outside board meetings, weekly meetings, pitch meetings, interviews, etc.
- Received numerous letters of recommendation, and appreciation from customers, and management.
Experience
Previous work experience plays an important role while applying for a Job and hence it should be well presented in the resume. Most of the questions during your resume will be related to the previous job that you had and hence you should be well prepared for it. You should begin with putting the name of the organization that you worked for, the duration of your work and the post or the designation at which you were working. After this, you can effectively place points in a bulleted format that talk about the responsibilities and the achievements that you may have achieved during your stay at the previous organization. The work experience of an experienced assistant applying for a job would look like,
Assistant to President
Bear Stearns, Mumbai, 2005-Present
- Provide administrative support and supports CEO business and personal confidant
- Provided wide-ranging administrative and personal support with respect to business affairs, philanthropic endeavors, investments, banking, medical, event planning, entertainment, shopping, and aspects relating to the management of three luxury residences.
- Interacted directly with top level executives and clients, high profile political officials and their staff, celebrities and other constituents in the theatrical/entertainment arena, accountants, attorneys, financial managers, board members, charitable donors, vendors, domestic staff, chauffer, family and friends.
- Arranged all aspects of domestic and international travel, both commercial and private, for business and personal reasons.
- Entrusted and handled large sums of money, jewels and personal items.
- Mastery of MS Office Suite (including Outlook, Word, Excel and PowerPoint) and in-house programs for travel and expense reports.
Assistant
Morgan Stanley, Mumbai, 2004-2005
- Managed calendars, typed correspondence, travel arrangements, expense management, management of invoices and check requests to Account Payables for the NY office and ten regional offices.
- Backup to CEO´s assistant and Office Manager.
- Assisted Human Resource supervisor coordinate monthly board meetings.
Executive Administrative Assistant to Division Executive of Global Finance
Citibank, Mumbai, 2002-2003
- Served as key interface between division chief and senior directors, clients and vendors.
- Revised and distributed 10-Q´s, K-1´s, annual reports to the Securities and Exchange Commission.
- Worked with senior management on multiple tasks, including forecasting, revising policy and procedures, employee training, hiring, and termination.
- Directly supervised three secretarial staff members.
Education and Certification
The academic details need to be mentioned in a tabulated format with respect to the degrees or the courses that the candidate would have undertaken in the past. The latest degree or course comes first followed by the last completed course and hence forth going backwards. For example an Assistant who has completed post graduation or graduation course is applying for a Job or to a company or an organization then his/her details would be like,
Honors
If you have won any competitions national or international then they could also be highlighted here. For example an Assistant could lay stress on any exams that he may have given or any seminars or conferences attended. If you are a part of any honorary society or any nonprofit organization then that could also be added here.
The honors and the activities section of an Assistant would look like,
- Traveled with the president to USA, Japan and China and coordinated his schedules.
- Worked with highly prestigious delegates of USA, JAPAN and CHINA.
References
The References are generally required so that your present employer can gauge you through the eyes of the people who you were associated with or have worked for. So your teachers or college professors’ details could be placed here. Or your past employer who you would have worked under can also be used as a reference. Ensure that the people whose names you enter know you well and do inform them that you are placing their names as reference because many companies call to confirm. For example the references section of an Assistant could also look like,
Mr. Def
Sr. Manager
Soma Systems
abc@iiijjkk.com
Salary Range of a Project
· The average salary received is approximately Rs. 10000 per month. This works out to an annual pay package of 1.25 Lakhs to 1.55 Lakhs per annum CTC.
· The salary from an American perspective works out to be $5000 per Month.
Note: This salary may be variable and it may change from organization to organization.
Frequently asked Assistant Interview Question
· Why are you interested in leaving your current assignment and why do you feel that this assignment would be better for you?
· Do you feel this position is a promotion, a lateral move, a broadening of your professional experience, or just a change? Why do you think so?
· That about your character makes you a good candidate for this job?
· Priorities often change suddenly throughout the day. If you are asked to quickly do another task, how does that affect your mood? What if it’s the third time before noon?
· What do you feel is an acceptable amount of days to be absent in a calendar year?
· How do you handle situations that could cause you to be tardy or absent?
· Describe two or three major trends in your profession today.
